If you were unable to attend NASFAA's Fall 2005 Training Series "Administrative Capability: Campus-Wide Compliance," you can now order the reference material distributed at the workshops. A limited supply of the materials is available.
Title IV compliance is not just the financial aid office's responsibility. It's a campus-wide requirement. Administrative capability is at the heart of the Title IV regulations, encompassing many of the measures of an institution's Title IV eligibility. Demonstrating administrative capability to participate in the Title IV programs involves virtually every office within an institution, making compliance a campus-wide commitment and responsibility. Effective cross-campus communication is, therefore, key to achieving compliance with the administrative capability regulations.
NASFAA's 2005 Fall Training materials present compliance in the context of a campus-wide effort. They focus on developing strategies to ensure and strengthen the cross-campus communication necessary to demonstrate Title IV administrative capability.
The materials:
- Identify the rules and regulations associated with administrative capability and the possible pitfalls and common compliance issues identified by audits, program reviews, and NASFAA's Standards of Excellence Peer Review Program.
- Identify offices impacted by the rules and regulations to assess who has responsibility for various components of administrative capability and determine how to win the attention and cooperation of those offices.
- Present ideas on how to achieve the necessary cross-campus communication to ensure compliance.
- Provide tools and strategies for achieving compliance with administrative capability requirements.
The materials contain practical, informative handouts and reference materials, including charts, PowerPoint slides, and a PowerPoint presentation.
Cost
The price for a set of materials is $70 for NASFAA Members and $140 for nonmembers.
What You Will Receive
You will receive a Participant's Guide containing information that includes resource information and PowerPoint slides. The resource information includes:
Section IIntroduction
- Introduction
Workshop Goals
Workshop Content
Regulatory CitationsAdministrative Capability
Self-EvaluationAdministrative Requirements
Institutional Application to Participate (E-App)Section K
Section IICoordination and Development of Campus-Wide Activities
Part A: Adequate Resources
- Most Common Standards of Excellence Peer Review Program Findings
- Most Common Audit Findings
- Most Common Program Review Findings
- Is Your Office Adequately Staffed?
- NASFAA Staffing Analysis
- NASFAA Salary Analysis
- Organizational Chart Examples
- 10 Steps for Establishing Adequate Resources
- Sample 2004-05 YTD ISIR Processing Report
- Sample 2004-05 Financial Aid Management Report
- Sample Undergraduate Student Indebtedness
- Sample Yield Analysis
Part B: Separation of Functions
- A Day in the Life of Dave
- Separation of Functions: Citations and References
- Department of Education Letter to NASFAA (September 25, 1998)
- Program Review Guide, Chapter V Office Systems and Coordination
- Adequate Checks and Balances: Separation of Functions Checklist
Part C: Electronic Communications
- Statutory and Regulatory Requirements
- GEN-04-08
- Electronic Communication Methods and Considerations for Use in Meeting Campus-Wide Compliance Goals
- GEN-01-06
- DLB-01-09
- Electronic SignaturesFacilitated Discussion of Institutional Best Practices
- Privacy and Security Safeguards for Electronic Communications and Systems
- Electronic Communication Resources
Part D: Reporting and Recordkeeping Requirements
- Organizing Reporting Data
- Title IV Reporting Records and Retention Time Frames
- Master Calendar for Title IV Reporting
Part E: Contingency Planning
- GEN-04-04
- Contingency Planning Checklist
- Important Questions to Ask
- Sample Contingency Plan Assessment WorksheetCampus-Wide Operations
- Sample Contingency Plan Assessment WorksheetFinancial Aid Office Operations
- A Best Practice for developing your Business Contingency Plan
Part F: Creating New Educational Programs
- A Day in the Life of Jane
- New Educational Programs: Institutional Considerations
- New Programs: Committee and Time Line
- New Programs: Relevant Regulations and Guidance
- New Programs: Reporting Requirements
- Institutional Application to Participate (E-App)Section E
- New Educational Programs
Section IIICampus-Wide Information-Sharing Requirements
- Conflicting Information: The Basics
- Definition of Conflicting Information
- Examples of Conflicting Information
- What is Not Conflicting Information?
- Resolution of Conflicting Information
- Referral Of Fraud Cases
- Sources of Conflicting Information Within the Institution
- Sources of Conflicting Information Within the Institution and Communication Procedures
- ED Inspector General's HotlineSpecial Complaint Form
- Case Studies: The Real World Financial Aid!
- Self-Evaluation Tool: Student Eligibility
Section IVIssues Related to Student Consumer Information
- Consumer Information and Other Disclosure Requirements
- Disclosures by Recipient
- Assessment of Institutional Involvement Worksheet
- Disclosure Requirement Compliance Worksheet
Section VPromoting Administrative Capability Compliance
- NASFAA Presentation Template
- Self-Assessment Tools and Research Resources
Included is a diskette with a PowerPoint template designed to be customized and used to educate faculty and/or the administration about the administrative capability requirements: Collaborating for ComplianceFinancial Aid Is Integral to Institutional Success Presentation Template
How to Order
To order the Fall Training Workshop materials, please place your order online
or return your order
form with payment to the NASFAA office.
You may also fax your completed order
form to 202-785-1487. If you have questions about your order, please
e-mail your inquiry to pubs@nasfaa.org or call 202-785-6949.
Originally posted January 4, 2006 on www.NASFAA.org, the Web Site of the
National Association of Student Financial Aid Administrators (NASFAA).
Copyright 2006. Redistribution to non-NASFAA institutions is prohibited
Please submit Web Site questions or comments to web@NASFAA.org
